Legal Notice and Privacy Policy (GDPR)

  1. Website Presentation

In accordance with Article 6 of French Law No. 2004-575 of 21 June 2004 on Confidence in the Digital Economy, users of the website woncaeurope2026.org are informed of the identity of the various stakeholders involved in its creation, publication, and maintenance.

Website Owner / Publisher
Overcome
Professional Congress and Event Organizer
Address: 13–15 rue des Sablons – 75116 Paris – France
SIRET: 347 453 771 00052
Email: woncaeurope2026@overcome.fr

Website Creation: Overcome Agency
Hosting Provider:
Evolix
37 rue Guibal – 13003 Marseille – France
SIRET: 451 952 295 00033

  1. Terms and Conditions of Use

Access to and use of the website woncaeurope2026.org implies full and unconditional acceptance of the following terms and conditions.
These terms of use may be amended or supplemented at any time; users are therefore advised to consult them regularly.

The website is normally accessible at all times. However, an interruption for technical maintenance may be decided by the publisher, who will make every effort to inform users in advance.
The legal notice may also be modified at any time and remains binding on the user, who is encouraged to refer to it as frequently as possible.

  1. Description of Services Provided

The website woncaeurope2026.org aims to provide information related to the organization of the Wonca Europe 2026 Congress, including:

    • participant registration,
    • abstract submission,
    • access to the scientific program,
    • practical and logistical information, and
    • congress-related news and updates.

The publisher endeavours to provide the most accurate and up-to-date information possible. However, it shall not be held liable for any omissions, inaccuracies, or deficiencies in updates, whether caused by the publisher or third-party partners.

All information provided on the website is for general guidance and subject to change.

  1. Technical Limitations

The publisher shall not be held liable for any material damage resulting from the use of the website.
Users agree to access the site using recent, virus-free equipment and an up-to-date web browser.

  1. Intellectual Property and Counterfeiting

The publisher is the owner of all intellectual property rights, or holds the necessary usage rights, for all elements accessible on the website, including but not limited to text, images, graphics, logos, icons, sounds, software, and the marks or trade names associated with the Wonca Europe 2026 Congress.

Any reproduction, representation, modification, publication, or adaptation of all or part of the website’s content, regardless of the means or process used, is prohibited without prior written authorization from the publisher.

Any unauthorized use of the website or its contents shall be considered an infringement and prosecuted in accordance with Articles L.335-2 et seq. of the French Intellectual Property Code.

  1. Limitation of Liability

The publisher cannot be held liable for any direct or indirect damage caused to the user’s equipment when accessing the site, including as a result of the use of non-compliant hardware, a bug, or incompatibility.

Similarly, the publisher shall not be liable for any indirect damages such as loss of business or loss of opportunity resulting from the use of the website.

Interactive spaces (contact forms, registration areas, abstract submission platforms) are available to users.
The publisher reserves the right to delete, without prior notice, any content submitted in these areas that may contravene French law, particularly data protection provisions.

  1. Hyperlinks and Cookies

The website woncaeurope2026.org contains hyperlinks to other websites, set up with the publisher’s authorization. However, the publisher does not have the ability to verify the content of the websites visited and assumes no responsibility in this regard.

Browsing this site may result in the installation of cookie(s) on the user’s device.
For detailed information about the use of cookies and how to manage your preferences, please refer to the website’s Cookie Policy.

  1. Applicable Law and Jurisdiction

Any dispute related to the use of the website woncaeurope2026.org is subject to French law.
Exclusive jurisdiction is granted to the competent courts of Paris, France.

Privacy Policy (GDPR)

Personal Data Protection and GDPR Compliance

The publisher of woncaeurope2026.org is committed to ensuring the protection of personal data and maintaining the highest level of compliance with the General Data Protection Regulation (EU Regulation 2016/679) and the French Data Protection Act (Law No. 78-17 of 6 January 1978, as amended).

  1. Data Controller

Overcome
13–15 rue des Sablons – 75116 Paris – France
Referred to herein as the “Data Controller.”

  1. Data Processing

The Data Controller determines, alone or jointly with others, the purposes and means of processing personal data collected through the website.

Subprocessors (such as hosting providers, payment processors, or event management partners) may process data on behalf of the Controller. These subcontractors are contractually required to ensure the security and confidentiality of personal data and act solely on the Controller’s documented instructions.

  1. Legal Basis for Processing

Personal data is processed based on the following lawful grounds, in accordance with Article 6 of the GDPR:

    • Performance of a contract or pre-contractual measures (e.g., managing registrations, abstracts, or participation).
    • Legal obligation (e.g., accounting or invoicing requirements).
    • Legitimate interest (e.g., sending logistical information to existing participants or improving services).
    • Explicit consent (e.g., newsletters, promotional offers, marketing or analytical cookies).
  1. Data Collected and Purposes

Only data that is strictly necessary for the stated purposes is collected and processed, including:

Category Examples Purpose
Identification data Name, title, nationality Registration and badge issuance
Contact data Email, phone, address Sending confirmations and congress updates
Professional data Specialty, affiliation, RPPS number Abstract management and CME/CPD accreditation
Payment data Transaction information (excluding full card details) Registration fee processing
Electronic data IP address, browsing data Website security and audience analytics
  1. Data Retention Period

Data is retained only for the time necessary to achieve the purposes for which it was collected:

    • Registration/contractual data: retained until the end of the congress and for the statutory accounting period (10 years).
    • Marketing data (with consent): retained until withdrawal of consent or up to 3 years after last contact.
  1. Data Recipients

Personal data is used solely by authorized personnel within Overcome and its partners involved in the organization of the Wonca Europe 2026 Congress.
Data may be shared with third parties (e.g., accommodation agencies, abstract management platforms) only when strictly necessary and subject to confidentiality agreements.

No personal data will be sold, transferred, or shared for commercial purposes without explicit prior consent.

  1. Data Subject Rights (GDPR)

Under applicable data protection regulations, you have the following rights:

    • Right of access (Art. 15) – Obtain confirmation and access to your personal data.
    • Right to rectification (Art. 16) – Correct inaccurate or incomplete data.
    • Right to erasure (Art. 17) – Request deletion of your data under specific conditions.
    • Right to restriction (Art. 18) – Temporarily suspend processing in certain cases.
    • Right to object (Art. 21) – Object to data processing, particularly for marketing purposes.
    • Right to data portability (Art. 20) – Receive your data in a structured, machine-readable format.
    • Right to withdraw consent (Art. 7) – Withdraw your consent at any time.
  1. Exercising Your Rights

To exercise your rights, please submit a written, signed request accompanied by proof of identity:

    • By email: woncaeurope2026@overcome.fr
    • By post: Overcome – DPO/GDPR Department, 13–15 rue des Sablons – 75116 Paris – France

We commit to responding as soon as possible and within a maximum of one (1) month of receipt.

  1. Right to Lodge a Complaint

If you believe that your data is being processed in violation of applicable regulations, you have the right to lodge a complaint with the competent supervisory authority.
In France:
CNIL – Commission Nationale de l’Informatique et des Libertés
3 Place de Fontenoy – TSA 80715 – 75334 Paris Cedex 07 – France